Job Title: Construction Administrator

Reports To: Office Manager/ Branch Manager

Why Join Us?

At Mathews Mechanical, we're more than just a mechanical company we're a team that values collaboration, integrity, and a positive, solution-oriented approach. We offer a dynamic and supportive work environment where personal growth and work-life balance matter. If you thrive in a fast-paced setting and enjoy keeping operations running smoothly, we'd love to have you on board!

The Right Fit

We're looking for not only experience we're looking for the right fit for our culture. The ideal candidate brings a positive attitude, a strong work ethic, and a sharp eye for detail. At Mathews Mechanical, we value team players who take pride in their work, communicate with clarity, and approach challenges with a can-do mindset. If you're someone who thrives in a collaborative environment and is ready to grow with us, we want to hear from you. 

About the Role

As a Construction Administrator, you'll play a vital role in ensuring our daily operations run efficiently. You'll support both Finance and Operations, handling administrative tasks that keep our branch on track. Your attention to detail and organizational skills will directly contribute to the team's success. This is a full-time, in-office position Monday to Friday, 7:30 AM to 4:30 PM.

What You'll Be Doing

Accounting & Finance (50%)

• Process accounts payable and vendor payments
• Handle employee reimbursements and credit card reconciliations
• Invoicing

Operations Support (30%)

• Assist with purchasing, managing purchase orders, rentals
• Collaborate with Project and Service Managers

General Office Support (20%)

• First point of contact for incoming calls and greeting visitors
• Manage mail, office supplies and maintain office organization
• Arrange travel and assist with shipments and deliveries

What We're Looking For

Experience & Skills

• 3+ years of accounting experience (QuickBooks Online proficiency required)
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Proficiency in Microsoft Office Suite preferred
• Valid driver's license and reliable transportation
• Ability to lift up to 50lbs, pass drug screen and physical

What We Offer

Competitive Pay: $75k-$80k (based on experience), bi-annual evaluations, and bonus opportunities

Comprehensive Benefits: Health, dental, and vision insurance

Paid Time Off: Enjoy a well-balanced work-life schedule

Growth Opportunities: Be part of a growing company with room for career advancement

If you're ready to join a supportive team where your contributions make a real impact, apply today!

This role may evolve based on business needs.